Human Resources
Shared Services Organization Home
Our team is here to provide support for our staff employees, supervisors, and managers with information and guidance related to all Leaves of Absence (LOA).
Please note: Academic Appointees' leaves of absence are processed by Academic Personnel.
The Shared Services OrganizationHuman Resources unit coordinates employee leaves of absence, including administrative and medical leaves.
The Leaves Team supports employees and departments, and provides specialized services for various types of leave.
- We can help you navigate Family, Medical and Pregnancy Disability Leaves, including:
- Leave of absence guidelines
- Medical certification forms
- Notice of rights and responsibilities
Davis Campus ➤
UC Davis Health ➤
Information for Both Campuses
Contact the LOA Team
- hs-loaservices@ucdavis.edu(email preferred)
- 916-734-6682(voicemail only)
Please include your phone number and UCPath ID.
UC Davis Campus
Insert UC Davis campus leaves team information here.
UC Davis Health
Ecotime Announcement
- As of September, 2024, the option to submit a leave request through Ecotime is no longer available.
- The current process to submit a leave request is now through AggieService.
- You may submit a request on your desktop computer or mobile phone. A connection to the VPN is no longer required.
- Instructions to submit a request can be found here.
- If you need to submit a medical certificate, it can be faxed to 916-734-7837 or sent to healthloa@ucdavis.edu (this email is for medical certificate submission only.)
Leave of Absence Coordinators (UC Davis Health)
| Serving Employees by Last Name | Name |
|---|---|
| A - BE | Amavilia Parker |
| BF - D | Sonia Guerrero-Rodriguez |
| E , F , L , Z | Pam Solano |
| G - I | Nicole D. Cole |
| J - ME | Sagal Elmi |
| MF- R | Cortnee Beggs |
| Q & S | Barb Rice |
| T - Y | Francisca Muomua |
Pregnancy Disability Coordinators (UC Davis Health)
| Serving Employees by Last Name | Name |
|---|---|
| A-G | Olga Allen |
| H-O | Andrea Hall |
| P-Z | Treva Clark |
UC Davis Health LOA Supervisor
Leslie Brown, lnbrown@ucdavis.edu
- Workers Compensation Information is posted at health.ucdavis.edu/workerscomp/
Information for Both Campuses
Reporting a New Leave of Absence
- Submit a "Case" inAggie Service(this can be processed by the employee, the supervisor or the department ‘point of contact’).
- Complete the fields making sure to include:
- Reason for leave: employee’s own serious health condition, family members serious health condition, pregnancy disability, baby bonding, personal, etc
- Type of leave: block, intermittent or reduced schedule
- Approximate beginning and end dates
- Any additional pertinent information
- The SSO Leaves team specialist assigned to the case will then coordinate the leave process, provide appropriate information/forms, and contactthe supervisor and staff member as appropriate.
- Timely submission of documents allows for compliance with Federal Guidelines and leave approval.
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Employee Services
- Provide direction regarding leaves request via phone, email and in person.
- Coordinate with the Workers’ Compensation office during employee industrial leaves.
- Coordinate with DMS (Disability Management Services) for industrial and non-industrial leave.
- Coordinate with SSC payroll to ensure employees are placed in paid/unpaid status during the employee’s absence.
- Verify Leaves eligibility based on leave type.
- Timesheet calculations during employees’ leave (paper and electronic)
- Enter, manage and approve (as supervisor) the employee's time sheet during the employees’ leave
- Coordinate, compile, and apply Catastrophic Leave donations
- Enter Academic Leaves in “Forms On-Line”
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Benefits Services
- Answer basicLincoln Financial questions in regards to employee’s leave and provide resources where needed.
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Department Personnel Leave File Management
- Manage all documents for employees’ file while on leave. Once complete, place in secure location.
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Furloughs
- Suspend any existing leaves of absence during a furlough.
- Coordinate with the department to ensure the employees are not paid during an employee’s furlough.
- Provide Central Benefits office and (E&LR) Employee and Labor Relations with appropriate forms during furlough.
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Workers' Compensation
- Coordinate with Workers’ Compensation office in regards to all industrial leaves for employees that are not accommodated or off duty due to industrial injury.
- Adjust leave as instructed by Workers’ Compensation during the leave.
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Medical Separation
- Complete Medical Separation form questions as requested by (DMS) Disability Management Services.
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Reporting a New Leave of Absence
- Submit a "Case" inAggie Service(this can be processed by the employee, the supervisor or the department ‘point of contact’).
- Complete the fields making sure to include:
- Reason for leave: employee’s own serious health condition, family members serious health condition, pregnancy disability, baby bonding, personal, etc
- Type of leave: block, intermittent or reduced schedule
- Approximate beginning and end dates
- Any additional pertinent information
- The SSO Leaves team specialist assigned to the case will then coordinate the leave process, provide appropriate information/forms, and contactthe supervisor and staff member as appropriate.
- Timely submission of documents allows for compliance with Federal Guidelines and leave approval.
back to top
Employee Services
- Provide direction regarding leaves request via phone, email and in person.
- Coordinate with the Workers’ Compensation office during employee industrial leaves.
- Coordinate with DMS (Disability Management Services) for industrial and non-industrial leave.
- Coordinate with SSC payroll to ensure employees are placed in paid/unpaid status during the employee’s absence.
- Verify Leaves eligibility based on leave type.
- Timesheet calculations during employees’ leave (paper and electronic)
- Enter, manage and approve (as supervisor) the employee's time sheet during the employees’ leave
- Coordinate, compile, and apply Catastrophic Leave donations
- Enter Academic Leaves in “Forms On-Line”
back to top
Benefits Services
- Answer basicLincoln Financial questions in regards to employee’s leave and provide resources where needed.
back to top
Department Personnel Leave File Management
- Manage all documents for employees’ file while on leave. Once complete, place in secure location.
back to top
Furloughs
- Suspend any existing leaves of absence during a furlough.
- Coordinate with the department to ensure the employees are not paid during an employee’s furlough.
- Provide Central Benefits office and (E&LR) Employee and Labor Relations with appropriate forms during furlough.
back to top
Workers' Compensation
- Coordinate with Workers’ Compensation office in regards to all industrial leaves for employees that are not accommodated or off duty due to industrial injury.
- Adjust leave as instructed by Workers’ Compensation during the leave.
back to top
Medical Separation
- Complete Medical Separation form questions as requested by (DMS) Disability Management Services.
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